DetailsOpen Date 02/13/2018
Requisition Number PRN16318B
Job Title Grants/Contract Officer
Working Title Grants/Contract Officer
Job Grade E
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Work Schedule Summary
VP Area President
Department 00810 - Scient Comp & Imag Instit-Oper
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 39300 to 65000
Open Until Filled Yes
This position assists Principal Investigators at the Scientific Computing and Imaging Institute (SCIInstitute) by performing administrative functions associated with grants, contracts, and other agreements from external funding sources. The grants administrator also serves as a liaison to Grants and Contracts Accounting (GCA), the Office of Sponsored Projects (OSP), and other campus entities as necessary.
1.This position will work on a team with an accountant to provide both pre and post-award duties for those faculty members that are assigned to the team.
2.As part of the team, the position:
a.Identifies and communicates potential funding opportunities to faculty principal investigators (P.I.), departmental administrators and other support staff.
b.Provides assistance with the determination of sponsoring agency submission and expenditure requirements.
c.Coordinates budget preparation and design with faculty for contracts, grants and subcontract applications.
d.Maintains a current knowledge of changing institutional policies and federal requirements governing externally funded grants and contracts.
e.Prepares and analyzes financial information for thoseSCIInstitute faculty assigned to the position.
f.Monitors project spending to ensure funds received are expended according to federal, state and University regulations.
g.Develops accounting systems and documents to support the input and handling of financial data and reports.
h.Reviews faculty effort to make sure they are meeting the effort requirements for the various funding sources they are obligated to perform under.
i.Makes requests for additional or supplemental approvals from funding sponsor when required by a grant or contract.
j.Assists with the preparation and coordination of interim and annual grants/contracts progress reports. TheSCIInstitute has an Outreach Coordinator who will be responsible for the preparation of progress reports. However, this position will be responsible to submitting any accounting information for assigned faculty involved as part of the progress report.
3.Assisting theSCIAssociate Director, Accounting & Finance, with any ad hoc financial reporting as required.
4.Provides guidance to administrative staff on proper accounting for grants/contracts.
This position requires the ability to apply generally accepted accounting principles, federal cost accounting regulations and University policies and procedures to a variety of situations. The incumbent must be able to interpret complex policies and effectively communicate the information in an easily understood manner. The incumbent is required to provide analysis of each situation and use professional judgement in reaching a solution. The Grants/Contracts Officer is expected to recommend changes to accounting based procedures based upon analysis performed and specialized knowledge.
The Grants/Contracts Officer is one of the positions within the Accounting team at theSCIInstitute. Together the entire team works to provide grants and contracts accounting support toSCIInstitute faculty.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Bachelor’s degree in Accounting, Business Administration, or a related field; two years experience working with federal or private funding agencies on grants, contracts, or other agreements (preferably within an academic or higher education complex), or equivalency; the ability to work effectively and efficiently under extreme pressure; and demonstrated communication and organizational skills required.
Eight years of work experience in administration, accounting and/or general office supervision can be substituted for the Bachelor’s degree.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Type Benefited Staff
Special Instructions Summary
The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.
The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.
This position may require the successful completion of a criminal background check and/or drug screen.