This position assists Principal Investigators at the Scientific Computing and Imaging Institute (SCI Institute) by performing administrative functions associated with grants, contracts, and other agreements from external funding sources. The grants administrator also serves as a liaison to Grants and Contracts Accounting (GCA), the Office of Sponsored Projects (OSP), and other campus entities as necessary. 

Qualifications
Bachelor’s degree in Accounting, Business Administration, a related field AND two years related work experience, or an equivalent combination of education and experience. The ability to work independently, effectively, and efficiently under pressure and demonstrated human relation and effective communication skills are also required. 

Essential Functions
1. This position will provide both pre and post-award duties for those faculty members that are assigned to the team. 

2. The Grants and Contracts Officer’s duties will include:
a. Identify and communicate potential funding opportunities to faculty principal investigators (P.I.), departmental administrators and other support staff. 
b. Provide assistance with the determination of sponsoring agency submission and expenditure requirements.
c. Coordinate budget preparation and design with faculty for contracts, grants and subcontract applications.
d. Support PIs with all Sponsor and Sponsored Projects pre-award forms and proposal requirements throughout the submission process.
e. Maintains a current knowledge of changing institutional policies and federal requirements governing externally funded grants and contracts.
f. Prepares and analyzes financial information for those SCI Institute faculty assigned to the position. 
g.Monitors project spending to ensure funds received are expended according to federal, state and University regulations.  Prepares monthly project financial reports.
h. Reviews faculty effort to make sure they are meeting the effort requirements for the various funding sources they are obligated to perform under.
i. Makes requests for additional or supplemental approvals from funding sponsor when required by a grant or contract.
j. Assists with the preparation and coordination of interim and annual grants/contracts progress reports  This position will be responsible for submitting any accounting information for assigned faculty involved as part of the progress report.  

3. Assisting the SCI Associate Director, Accounting & Finance, with any ad hoc financial reporting as required.

4. Provides guidance to administrative staff on proper accounting for grants/contracts. 

This position requires the ability to apply generally accepted accounting principles, federal cost accounting regulations and University policies and procedures to a variety of situations. The incumbent must be able to interpret complex policies and effectively communicate the information in an easily understood manner. The incumbent is required to provide analysis of each situation and use professional judgement in reaching a solution. The Grants/Contracts Officer is expected to recommend changes to accounting based procedures based upon analysis performed and specialized knowledge.

The Grants/Contracts Officer is one of the positions within the Accounting team at the SCI Institute. Together the entire team works to provide grants and contracts accounting support to SCI Institute faculty. 

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Nearly Continuously: Office environment.

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Bachelor’s degree or 8 years of relevant work experience

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.